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When you write a letter, it isn’t simply important to get the main messages across. You should also ensure that you close off as suits the occasion. Otherwise, you might end up not being an effective communicator. If you’re wondering how to end a formal email properly, there are a few ways to do it.
Since we work hard to help people live out their career goals, we at HiCounselor know that communication is a big part of your success. You’ll learn how to end a formal email properly (with closing examples) below. When you need help finding a good job, get in touch with us to find out how we do just that!
Ways to end a formal email
There are a few tried and tested methods that are used across the board. Sincerely, Regards, Yours truly, Cordially, Yours respectfully, Best wishes, and Warm regards are some perennial favorites. They can be used when you’re writing a formal email to both known and unknown people. You’ll often find these used by people who communicate with you professionally.
Examples of ending a formal email
We’ve listed some other common ways to end a formal email. Any of these will do in a pinch. Some are more reserved while others are warmer. You can simply pick one that fits your style of communication.
All the best,
Thank you for your assistance in this matter,
Thank you for your consideration,
Thank you for your time,
Thanking you in advance,
With sincere thanks,
Format to end a formal email
As you may already have noticed in the examples above, only the first letter of the first word is capitalized. The closing also ends with a comma, never a full stop. It has become common practice to leave a single line space between the closing and your signature. Include your contact information in the sign off. See the example below for greater clarity:
Ways to never end a formal email
As important as it is to know what to do, it’s equally important to know what to avoid doing. Having spent a great deal of time communicating on social media can make informal greetings easy to fall back on, but they’re inappropriate when ending a formal email. Here are some closing styles to avoid at all costs:
Keep on, keepin’ on,
Live long and prosper,
Tag, you’re it,
We hope this article on how to end a formal email (with closing examples) helps you communicate more effectively! Remember that you can experiment and create your own personal style of closing emails. Just ensure you stay professional and appropriate to the situation. Language is ever evolving and adapting but there are still guidelines we should follow in formal settings.
HiCounselor has forged technical advances to transform the hiring landscape for job seekers and recruiters alike. Our career accelerator program provides job seekers with coaching and mentorship from industry leaders employed at FAANG companies while recruiters ally with HiCounselor to empower their hiring strategy and hone in on the best candidates. Learn more about HiCounselor here and reach out to us on LinkedIn, Facebook and YouTube.