Staff Associate: Assistant Project Manager

About MassArt:

Founded in 1873, having celebrated its 150th anniversary in 2023, Massachusetts College of Art and Design (MassArt), is the nation's first and only independent, free-standing public college of art and design in the country. MassArt is an inclusive community of thinkers, doers, makers, educators, innovators and leaders striving to shape the future through art and design. We've spent 150 years demonstrating the truly amazing things that happen when a world-class art and design education is an option for every deserving student. Located in Boston's hub of arts and culture along the Avenue of the Arts, MassArt enrolls 2,000 students and offers a comprehensive range of undergraduate and graduate degrees in 18 disciplines, as well as continuing education and youth programs.

MassArt strives to be a model of diversity and inclusion; the campus community reflects the layers of cultural and self-identity that proudly make up our region, nation, and world. We build effective partnerships with co-workers throughout the College by freely sharing appropriate information and providing assistance to all and maintain an environment that is welcoming to persons of all backgrounds, nationalities, and roles.

Job Description:

MassArt has a wonderful opportunity for an entry level Assistant Project Manager with the desire to grow and learn in both project and operations management working alongside a talented facilities team.

Reporting to the Assistant Vice President of Facilities Management and Capital Planning (AVP), this position is responsible for developing and overseeing the project scope, schedule, budget, procurement, and contract administration for small to midsize capital and maintenance projects. The assistant project manager works closely with the AVP and the college community from project conception through completion. Assist the architects in the creation of bid documents and contract administration. Maintains departmental information, data systems, drawings, records, O&M manuals, etc. The ideal candidate should be analytical, results-driven, self-motivated, and have a minimum of 3 years of project management experience in a related field.

SUPERVISION RECEIVED:Reports to the AVP of Facilities Management and Capital PlanningSUPERVISION EXERCISED:Provides Functional Supervision and provides reports on the work of contractors, consultants, and vendorUnion Designation:This position is governed by the APA collective bargaining agreement.Salary Range:$75,000-$80,000Hours:37.5 per week,7:00 am - 3:00 pm

ESSENTIAL FUNCTIONS:

• Assist the AVP with small to midsize capital projects, deferred maintenance programs, and other facility improvement initiatives from start to finish.
• Coordinates project-related work with college departments, occupants, and other stakeholders to ensure minimal disruptions to the community.
• Communicates progress and developments to all stakeholders on a regular basis.
• Assists with the preparation of pre-planning studies required by DCAMM's deferred maintenance program.
• Assists with day-to-day operations with direction from the AVP and the Director of Facilities for Maintenance and Trades.
• Assists AVP with college-wide facilities planning.
• Provides support in the preparation of space planning documents, maintaining accurate space inventory, floor plans and building vital information for facility needs assessment.
• Conducts audits of invoices to ensure accurate billing, and required supporting documents.
• Assists with reporting requirements, surveys and programs established by DCAMM, DHE or other regulatory agencies.
• Manages, maintains and ensures drawings, both physical and electronic are accurate and up to date.
• Modifies electronic drawings to reflect the current state of the college's property.
• Performs necessary space data validation and performs field audits to validate the accuracy of drawings and records.
• Assists with managing the State's Capital Asset Management Information System (CAMIS)
• Maintains and updates the CAMIS database of facility locations, buildings, equipment, and components.
• Administers deferred maintenance projects and quarterly updates using CAMIS system.

Requirements:

• Bachelor's degree in Construction Management, Facilities Management, Engineering, Architecture, Project Management, or other field related to the area of assignment with three (3) years of related experience or an equivalent combination of education, training and experience.
• Knowledge of contract documents and specifications
• Ability to interpret architectural drawings, construction documents, and electronic files.
• Must possess strong communication skills, both written and oral.
• Ability to interact with various agencies/individuals (i.e. staff, faculty, students, outside agencies, and vendors) to coordinate activities and resolve problems.
• Ability to exercise judgment, decisiveness, and creativity in situations involving evaluation of information against measurable or verifiable criteria.
• Experience with facilities information record-keeping
• Knowledge of standard preventative maintenance procedures in the operation of building maintenance/mechanical systems.
• Computer skills in Google Suite and Microsoft Office.
• Demonstrates commitment to working with diverse populations and furthering diversity, equity, and inclusion in the workplace.
• On rare occasions, the employee may be asked to assist the college during an emergency.

PREFERRED QUALIFICATIONS:

• Experience with repair and small capital projects
• Knowledgeable in Massachusetts public construction and procurement laws.
• 3+ years of related experience
• Previous experience working in an institution of higher education
• Familiarity working within a unionized workforce
• Trades, construction, and design experience
• Knowledgeable in CMMS software such as Automated Logic or similar.

Additional Information:

Please note MassArt:

• Does not support employment-based visa sponsorship or non-student exchange visitor visa sponsorship.
• Is not an E-Verify institution.

Selected candidates must be eligible to work in the US at the time of employment, complete all onboarding tasks including a Criminal Offender Record Information (CORI) and Sex Offender Registry Information (SORI) background review and provide proof of eligibility to work in the US by completing the Form 19, Immigration Reform and Control Act of 1986.

You are required to show proof of your identity and employment eligibility within three (3) days of the start of your employment. You will not be authorized to work in any capacity until all paperwork has been completed. For a list of all acceptable documents please clickhere.

Comprehensive Benefits(does not apply to contractor/student positions):When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.Want the specifics? Please clickhereto view MassArt Benefits.

MassArt provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, genetic information, pregnancy or a pregnancy-related condition, or membership in any other legally protected class.

MassArt complies with all applicable federal, state and local laws governing nondiscrimination in employment in every location in which the college operates. This policy applies to all terms and conditions of employment.

Application Instructions:

Resume and cover letter