Sr. Program Coordinator

Job Summary

Position Description

Duties & ResponsibilitiesSenior Fellows Program Coordination

• Serves as the main point of contact for all aspects of the Senior Fellows Program, ensuring a seamless experience for Fellows throughout their tenure.
• Oversees the Fellows selection process, including managing applications, coordinating review committees, and communicating with applicants.
• Organizes Senior Fellows? study groups, coordinating logistics, scheduling, and communications.
• Plans and executes in-person research meetings four times per year in Cambridge, ensuring smooth event logistics.
• Supports Senior Fellows in hiring and onboarding Research Assistants, including coordinating hiring processes and payments.
• Processes Senior Fellows? appointments, liaising with relevant administrative offices at Harvard Kennedy School (HKS).
• Manages the bank of offices used by Senior Fellows, coordinating office assignments and addressing space needs.
• Provides administrative support for visa processing, as needed, for international Fellows.

Support for other M-RCBG Fellowship Programs

• Provides similar coordination and logistical support for other Fellowship programs at M-RCBG.
• Assists in managing appointments, workspace allocations, and study groups for these Fellows.
• Supports recruitment, hiring, and payment processing for Research Assistants (RAs) supporting Fellows across programs.

Student Grants, Student Groups, & Financial Coordination

• Serves as M-RCBG?s point of contact for student support such as Winter research funding and Summer Internship Funding.
• Partners on making recommendations to Center leadership for allotment $100,000 of annual student funding.
• Announces, processes and tracks awards; follows up to collect student work summaries.
• Supports Business and Government Student group; works with student groups on requests for support for conferences.

Other Administrative & Programmatic Responsibilities

• Works closely with M-RCBG leadership and faculty to ensure seamless execution of program activities.
• Maintains accurate records, update databases, and track key program metrics.
• Provides additional administrative support for Center events, programming, and research activities, as needed.
• Manages shared offices and computer equipment for Center fellows and visitors.

Basic Qualifications

Additional Qualifications and Skills

• Superior organizational skills and ability to manage multiple, competing priorities with attention to detail.
• Proven ability to work independently and exercise sound judgment in a fast-paced environment.
• Strong interpersonal skills and ability to interact professionally with senior-level professionals, faculty, and students.
• Ability to remain calm under pressure and handle confidential matters with discretion.
• Experience with event planning, program management, or academic administration preferred.
• Familiarity with Harvard?s administrative systems (or ability to learn quickly) is a plus.

Additional Information

Benefits

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format